The Project Coordinator I is a full-time position within AbbVie’s Discovery External Sourcing Coordination (DESC) team, part of the Strategic, Portfolio & Operations (SPO) department of the Discovery Research organization (early R&D). The DES team’s mission is to streamline and optimize scientific business processes by managing external sourcing needs and ensuring strict compliance, thereby reducing operational burdens on Discovery scientists.

The Project Coordinator I provides comprehensive operational and logistical support for external sourcing activities. Operating under limited supervision, this role upholds AbbVie’s compliance standards while driving efficiency across sourcing operations. Key responsibilities include coordinating project timelines and workflows, managing relationships with suppliers and collaborators, tracking key deliverables, maintaining accurate documentation, and ensuring clear, consistent communication between stakeholders in close collaboration with designated Discovery External Sourcing Managers (DESMs).

Key Responsibilities:

• Support assigned DESMs with external supplier account management, invoice reconciliation, CRO request allocation, data transfer, project and logistic coordination and documentation with minimal supervision.
• Enter, track, and manage sourcing project data for Genetic Medicine, Quantitative Medicine & Genomics, and AI/ML-related requests with precision and agility to support stakeholders’ research needs across multiple time zones.
• Monitor compliance with AbbVie guidelines and identify opportunities for process improvements across sourcing activities.
• Manage confidential information and ensure timely document sharing, archiving, and report preparation.
• Coordinate presentation materials and interim reports.
• Build and maintain collaborators and supplier relationships to resolve issues, ensure timelines and deliverables are met, and support project communications.
• Develop and execute local work plans in line with project management best practices.