The Meeting Planner plans a high volume of meetings including manager meetings, National Sales meetings, customer-facing events, and other department meetings.  This position will manage multiple priorities and collaborate with stakeholders, vendors, and internal resources for cross-functional planning and execution. In addition, experience negotiating with internal and external groups, proposing new and creative ideas, possess highly effective communication skills, is detailed oriented, and can build and maintain constructive and effective relationships.

Key Duties and Responsibilities

• Communication & Project Management
• • Schedule and run planning or debrief meetings with key participants including meeting agendas, leveraging resources, and producing meeting notes, budgets, timelines, etc.
  • Create event agenda with key stakeholders to optimize attendee flow, different learning styles, venue capacity, speaker skills, event goals and objectives, and post-meeting survey
  • Ability to navigate concurrent projects and priorities with involved stakeholders across a spectrum of titles
  • Manage vendor contacts, PO, and payments following the AbbVie policy
  • Create and manage meetings communication plan; email, save the dates, final details, meeting app, signs, branding, etc.
• Event Design & Logistics
  • Engage key stakeholders at the start of the content planning process to identify the content strategy and organizational goals mapped to overall event themes
  • As the program or project lead, you will be charged with understanding new and existing programs, meeting goals, culture, and attendee experience, and continuing to innovate and elevate those programs by applying event design to create a consistent attendee experience
  • Hands-on, daily management of session and speaker logistics including session details, speaker assignments, and profiles, session scheduling, PowerPoint submission, meeting materials deadlines, and tracking
  • Manage speaker communications including presentation deadlines, SharePoint file storage, rehearsal schedules, premeeting speaker preparation, meeting materials
  • Schedule and manage production meetings, pre-event, onsite, and debriefs
  • Collaborate with internal resources, on registration, attendee lists, food and beverage ordering, room sets, materials, décor, transportation, space planning, and A/V needs