The Project Coordinator (PC) is primarily responsible for providing operational and administrative support to the marketing and sales team.  70% of the PC's time will be dedicated to important administrative tasks, working closely with internal team members to drive efficiency and compliance.  The remaining 30% will be focused on ensuring strategically important marketing projects remain on track to deliver against objectives.  The PC role is internally focused and does not directly manage external stakeholder relationships.

The Project Coordinator reports to the team Brand Lead.

Administrative & Internal Project Support (70%)

• Provide day-to-day project coordination and administrative support, collaborating with marketing and sales functions
• Schedule and organise internal team meetings, document actions/decisions, and ensure timely follow-up on deliverables
• Maintain project documentation, governance records, and highest compliance standards specific to the brand team initiatives
• Track operational project milestones, actions, risks, and escalation points, reporting to project owners
• Assist with internal approvals, compliance checks, and process adherence (e.g., relevant industry codes)
• Identify and implement process improvements to enhance efficiency and scalability
• Raise purchase orders and liaise with finance to ensure prompt payment to agencies and clinicians

Marketing Activity Tracking & Enablement (30%)

• Coordinate and monitor the delivery of marketing activities, ensuring timelines and objectives are met
• Facilitate internal workflows for content review and approval, ensuring compliance with relevant codes and policies
• Organise cross-functional input and manage timelines for key promotional initiatives
• Monitor, report, and escalate progress and risks associated with brand marketing projects