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Project Coordinator, ICV US FM

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Princeton - NJ - US
Posted a day ago
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Job Description

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Project Coordinator, ICV US FM

This position will report to the National Director, Rheumatology. The primary role of the Project Coordinator is to support the function of Field Medical, working within the ICV therapeutic area and across the multiple field teams. Individual will be responsible for performing a diverse set of administrative duties. Must be able to work independently and have successfully demonstrated an ability to work collaboratively within a large team environment. Responsibilities include but are not limited to ensuring that Field Medical Leads/Region Directors respond in a timely fashion to senior leadership requests, organizing team responses for leadership requests, organizing and scheduling meetings, managing calendars, arranging travel, and any ad hoc projects. Composing and editing correspondence and assisting with development of PowerPoint presentations. The ideal candidate must be proficient with BMS systems and processes, including Outlook, Concur, ONYX, SAP and Ariba.  Must be proficient with MS Office software, specifically having strong skills in Word, MS PowerPoint, and ability to create and manipulate spreadsheets in Excel. This position will require frequent communication and coordination with external and internal customers including, vendors and agencies, consultants and members of various cross-functional internal teams. 

We are looking for a dynamic, performance driven, proactive and flexible individual who thrives in a fast-paced environment.  The successful candidate should be a self-motivated, efficient team player with strong organizational, oral and written communication skills.  

Responsibilities 

  • Performs highly diverse and complex administrative functions 
  • Anticipates deadlines, conflicts and issues, and takes appropriate actions with minimum assistance from supervisor 
  • Works independently and make good decisions on behalf of the Team Leads/Region Directors in regard to calendar and travel events 
  • Supports leaders’ preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, preparatory meetings with key stakeholders & pre-read) 
  • Exhibits excellent judgment in handling confidential information, demonstrates diplomacy, professionalism and tact in dealing with sensitive situations 
  • Anticipates needs of the team leaders and takes appropriate steps to produce desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet all deadlines 
  • Maintains and organizes team operations and procedures such as utilizing one-drive, Sharepoint, electronic filing systems and other technologic solutions, and other administration services 
  • Creates, edits, and tracks job requisitions as well as assisting with other delegated tasks utilizing Workday 
  • Demonstrates strong organizational skills, paying close attention to detail with timely follow up properly balances priorities and resources 
  • Prioritizes activities and takes action based on an understanding of department objectives, customer needs and BMS business strategies 
  • Adapts to and manages multiple, shifting priorities, quickly course correcting when necessary 
  • Displays a positive work attitude, high productivity and a collaborative approach effectively building relationships with team and other departments 
  • Exhibits a willingness to assist and support others while balancing work demands and involves others in decision-making when appropriate. 

 Qualifications 

  • Associates Degree, with college preferred;  Advanced technical training a plus 
  • Seasoned professional with at least 10 years of administrative experience with significant experience working with senior-level executives and external stakeholders 
  • Established record of effectively working and communicating with all levels in the organization and have good working knowledge of company's corporate policies, or, if an external candidate, demonstrate an ability to quickly learn 
  • Highly proficient in Microsoft Office Suite including but not limited to Outlook Calendar and Email, Skype for Business, Excel, Word and PowerPoint, Sharepoint & Share drive 
  • Proficient with BMS applications, Concur, Workday, Ariba, SAP, purchasing systems, eSetup, Audio, Video and Conference Room Scheduling 
  • Ability to demonstrate a capacity to quickly develop new skills and learn new software applications 
  • Possess strong interpersonal and excellent communication (verbal and written) skills for effective cross-functional engagement and interactions with all levels of Senior management 
  • Proven ability to handle sensitive information with confidentiality, discretion and good judgment 

  #LI-Hybrid

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Compensation Overview:

Princeton - NJ - US: $74,630 - $90,434

The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience. 

Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit https://careers.bms.com/life-at-bms/.
 

Benefit offerings are subject to the terms and conditions of the applicable plans in effect at the time and may require enrollment. Our benefits include:

  • Health Coverage: Medical, pharmacy, dental, and vision care.

  • Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).

  • Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.

Work-life benefits include:

Paid Time Off

  • US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees)

  • Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays

Based on eligibility*, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day.

All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

*Eligibility Disclosure: The summer hours program is for United States (U.S.) office-based employees due to the unique nature of their work. Summer hours are generally not available for field sales and manufacturing operations and may also be limited for the capability centers. Employees in remote-by-design or lab-based roles may be eligible for summer hours, depending on the nature of their work, and should discuss eligibility with their manager. Employees covered under a collective bargaining agreement should consult that document to determine if they are eligible. Contractors, leased workers and other service providers are not eligible to participate in the program.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

If you believe that the job posting is missing information required by local law or incorrect in any way, please contact BMS at TAEnablement@bms.com. Please provide the Job Title and Requisition number so we can review. Communications related to your application should not be sent to this email and you will not receive a response. Inquiries related to the status of your application should be directed to Chat with Ripley.

R1600039 : Project Coordinator, ICV US FM
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