The Senior Administrative Assistant, Corporate Communications (CC) is responsible for all administrative functions and tasks to support the CC department. This includes managing calendars, scheduling travel, managing correspondence, scheduling couriers, process expense reports, planning meetings/events, creating or revising business documents, assist in preparing presentations from source materials, handling virtual/teleconference meetings. In addition to administrative oversight, this is role also responsible for managing projects that support programs across the CC team. This role will report directly to the Vice President, Corporate Communications.

Key Responsibilities:

• Provides advanced administrative support to the Vice President, Corporate Communications. Light admin support for VP direct reports: scheduling larger meetings, planning food/sourcing location(s), pulling together materials for larger meetings
• Planning and logistics support for CC all-staff meetings
• Veeva Project Management – general project management across the CC leadership team (LT), e.g., helping to track with deliverables, plans, decks, etc.
• Management of files on CC Teams channel – e.g., helping us archive and keep team-related items organized and up to date
• Uses intermediate to advanced software skills to perform assigned work.  Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website (Domestic and International travel) and other programs
• Assist with entering and tracking media inquiries into department database
• Pull media articles, full-text of stories, media monitoring reports, broadcast clips, etc.
• Proficient at proofreading
• Manage printing, binding and deliverables to C-Suite executives of CC materials
  • Support for hard copy pre-reads and CEO briefings
• Consistently handles confidential or business-sensitive information
• Coordinates new employee office setups and onboarding