This role requires adherence to our hybrid model: 3 days in office (T/W/Th). There may be a need for additional days in the offer, dependent upon the needs of the Hiring Manager and team. 

Key Responsibilities:

• Provide advanced administrative support to the VP and Heads of Sales, including calendar management, scheduling travel (domestic and international), and prioritizing VP needs.
• Answer department phones, manage correspondence (including couriers), and monitor and prioritize executive email by highlighting actions and authoring responses as appropriate.
• Coordinate, organize, and maintain departmental files in compliance with company and legal guidelines; manage confidential or sensitive information with discretion.
• Plan and execute meetings and events, including booking conference rooms or boardrooms, setting up technology (teleconference, WebEx, devices), compiling materials, and ensuring seamless logistics for both onsite and offsite venues.
• Process expense reports, manage billing, and prepare purchase order requests in approved systems (e.g., SNAPP); obtain and use appropriate corporate credit cards for expenses tied to meetings.
• Use intermediate to advanced Microsoft Office Suite skills and other company-specific software (including Corporate Travel website and Service Now) to accomplish daily tasks and support business operations.
• Coordinate onboarding logistics for new team members, including office setup and access; enter Service Now requests as required.
• Take ownership of "in-house" distribution lists and Team ID mailboxes, ensuring communications are sent promptly and lists are kept updated as staffing changes occur.
• Participate in weekly Team ID staff meetings and maintain a master spreadsheet tracking recurring meetings for VP and Head of Sales, noting all participants, dates, and times.
• Ensure compliance with all AbbVie policies, guidelines, purchasing procedures, and business standards; proactively resolve scheduling conflicts and act as backup administrative support to other staff as needed.