The Talent Acquisition Coordinator to play a pivotal role in supporting the recruitment process by managing recruitment logistics from initial contact through to onboarding. By supporting the recruitment process, this role assists to coordinate hiring activities and ensures a seamless Candidate and Hiring Manager experience. This is the ideal opportunity for someone looking to start their career with HR. 

You will be responsible for scheduling interviews, maintaining accurate data in the applicant tracking system, coordinating the pre-employment processes, and providing administrative support to the Talent Acquisition Manager to ensure efficient and effective hiring operations. You will be highly organised, detail-oriented, and possess excellent communication skills to deliver outstanding service to both internal stakeholders and external candidates.

NOTE: This 3 day per week (Mon - Wed) 1 year Max Term Contract opportunity. 

KEY DUTIES AND RESPONSIBILITIES

• Schedule and coordinate all necessary interview arrangements across multiple time zones between interviewers and candidates, either in-person, or virtually, as agreed with hiring managers and in line with local TA policies
• Maintain accurate candidate records in the applicant tracking system (ATS) through timely updating of candidate status as they progress through the recruitment process
• Serve as the primary point of contact for candidates to manage interviews throughout the recruitment process
• Coordinate, conduct and manage pre-employment activities including supporting the offer management process and initiation of digital onboarding
• Coordinate New Hire Registration and Onboarding prior to Day 1
• Support the Talent Acquisition Manager with sourcing capabilities and conduct reference checks as required
• Monitor local Careers inbox for external enquiries and interview adjustments
• Support employer branding initiatives and recruitment marketing efforts for the affiliate
• Assist with job postings and requisition management
• Generate recruitment metrics and reports, including management of referrals
• Ensure compliance with hiring policies and procedures
• Provide exceptional candidate experience through timely and professional communication
• Ensure best practice in recruitment and selection activities are maintained regarding company policy, Local Employment Legislation, business requirements, among others.
• Report any adverse event within 24 hours as per AbbVie’s policies and procedures.
• Proactively participate in AbbVie’s WHS programs, adhere to policies and promote a safe work environment at all times.
• Adhere to AbbVie’s codes of conduct and compliance processes, including timely training and maintaining ethics and integrity.
• Other ad hoc duties such as administrative duties, as requested.