The Senior Administrative Assistant answers phones and manages the department’s calendars. They schedule both domestic and international travel, and handle all correspondence, including the scheduling of couriers. The assistant processes expense reports, plans meetings and events, and creates or revises business documents as needed. They prepare presentations from source materials and set up teleconferences, WebEx sessions, and Blackberry/iPhone devices. The Senior Administrative Assistant also manages billing tasks, compiles meeting materials, and efficiently handles other similar administrative responsibilities for the department.

Responsibilities:

• Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
• Monitors and prioritizes executive’s email, highlights actions, and routinely authors responses.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
• Follows company purchasing and other established procedures.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee office setups and onboarding.
• Professionally interacts with high level executives.
• Consistently handles confidential or business-sensitive information.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.