Purpose:

Lead and oversee the affiliate’s transparency disclosure and core accounting operations, ensuring full adherence to local regulatory requirements (SFDA). Act as the central point of contact for transparency reporting, vendor and distributor financial processes, and obligations, while driving process improvements, strengthening controls, and ensuring accuracy and timeliness across financial operations and submissions.

Responsibilities:

Transparency Disclosure Pharma & AA:

Reporting Process:

• Monitor PTP team to submit eForm, DCT on time
• Extract Monthly transparency reports PO & ACR to check if SRM raised accuracy if PO or ACR raised, eform & DCT should be in place, and to check the market transaction as not reportable assess them to ensure they are correct.
• Report Generation - Upon need to generate transparency reports ( SC, ACR, CTE, VEEVA )
• Data Collection Upon need certain data to be collected from affiliate
• Issue Escalation Log - Based on PWC inquiries wll react with the needed action
• PWC Draft Report Review - Reviewing the Draft report and apply adjustments within 10 days for ensuring final report is ready to submit
• PWC Final Report - Report Audit and provide FD, FC to review and confirm to submit to GM for certification
• SFDA Portal Submission

Training:

• Quarter training, Refresher with the PTP team related to SAP
• Quarter Training, refresher for all commercial team related to CTE

General:

• Updates and changes in related of Transparency should be in place in the presentation
• Yearly complete process review and documentation with the global transparency team for documents repository
• Upon receival of requests from the affiliate to confirm if activity been reported to SFDA to close MAP (which needs to access the transaction PO, ACR, CTE to check completion of required tool to include for reporting )
• National ID tracking for all data in VEEVA System, recorded manually in a template by PWC and uploaded into portal.
• Working closely with CEX team to improve the veeva system to complete the HCP/HCO info.
• Bi-Weekly Call with global team to be align in all changes and updates
• Annual meeting with SFDA
• External notification daily process

TSO Non-Promotional Contracts with Vendors:

• Focus on key business partners (contractors, Leases, Audit /VAT/ MMS /legal contracts,Liences..etc) and in coordination with PSM, to ensure having complete business agreements and Master Services Agreement.
• Review agreements to ensure its compliance with local/company policies & regulations.
• Validate and obtain necessary approvals/signoffs before contracts go into effect and ensure proper custody for future reference.
• Create a comprehensive affiliate business agreement / Licences / certificates depository to track expiry date of valid contracts

Vendors SOA Reconciliation:

• Responsible for all vendors SOA to have a reconcile statement of account.
• Coordinate with key stakeholders vendors' open dues, invoices and others items related to vendor outstanding balance to close gaps.

Management of distributors claims process:

• Maintain an updated tracker of all distributers SOA and pending action items.
• Maintain a shared folder for all claims received by distributers for easy access and record keeping and share with stakeholders for their updates and reviews
• Coordinate with different stakeholders on review and approval of claims including the necessary level of approvals/signoffs as per F1106 policy.
•  Review affiliate claims, validate necessary approvals/signoffs are complete before process Credit notes / debit notes and payments.
• Communicate with distributors missing documentations, rejected claims, adjustment amounts as well as removal of already processed claims.
• Provide clear instruction to Vlog / FSS / Treasury for CN/DN issuance as well as payments against claims.
• Conduct an induction session to educate distributors on AbbVie current process of claims and required documents in line with SOPs

WHT Filling / Returns:

• Manage and comply with government reporting requirements and tax filings.
• No late submission and zero penalty levied by local government
• Provide necessary data and documents to service provider ( e.g. Deloitte ), FSS,Tax CoE, and Non-Saudi Resident Suppliers that are subject to WHT.
• Review and secure appropriate local and global approvals before submission including all required proper justifications.
• Obtain Online filling confirmation from service providers.
• Manage creation of all POs / ACRs for processing payment of the above.
• Collaborate with FP&A team to forecast for WHT related costs and include it in LBE expenses file.

PSP team Management

• Coordinate between Customer excellence team and Contractor company on all PSP matters (e.g.: list of employees, monthly working days confirmation, date of joining ..etc).
• Validate and Process Monthly payroll, accruals, Bonus, EOSB
• Validate and process monthly T&E expenses in Zoho system (Contractor system similar to Concur).
• Manage creation of all POs / ACRs for processing payment of the above.
• Collaborate with FP&A team to forecast for PSP cost and include it in LBE expenses file.

Pharma And AA Admin Contractors Management:

• Coordinating between Pharma/ AA and Contractor company all related matters of contractors.
• Responsible for payroll monthly process and communications between HR and Contractor company.
• Responsible for yearly bonus and EOS calculation and processing.
• Validate monthly expenses in Zoho system (Contractor system similar to Concur).
• Manage creation of all POs / ACRs for processing payment of the above.
• Support in all necessary reclass between GL account and IO creation to ensure proper allocation of Pos
• Collaborate with FP&A team to forecast for Admin Contractors and include it in LBE expenses file.

Total Business Government related, Health Insurance and GOSI payments processing:

• Responsible for preparing health insurance monthly amortization and allocating of appropriate cost center across affiliate.
• Posting installments for health insurance payment/ CN/DN on a monthly basis against Vendor SOA.
• Implement contract renewal process with Human resource function to reflect recent number of headcount (Leavers / new joiners).
• Provide FSS with clear instruction to process the monthly amortization posting to ensure smooth P&L reporting.
• Validate monthly government related expenses provided by vendor with HR team and process payment.
• Validate monthly GOSI invoices provided by HR team and process payment.
• Manage all POs / ACRs issued to process and make payment for the above.
• Coordinate with FSS government related ACRs payments to ensure proper cost allocation booking on the appropriate cost center.