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Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Bogotá, Distrito Capital, Colombia

Job Description:

We are searching for the best talent for EP North Executive Assistant

This role provides essential executive and administrative support to leaders within the Selling, Commercial organization. The Executive Assistant enables effective decision‑making and execution by managing day‑to‑day operational and coordination activities, ensuring leaders can focus on driving commercial performance and customer impact. The role is ideal for a highly organized professional who thrives in a fast‑paced, collaborative environment and takes pride in delivering reliable, high‑quality support. 

Key Responsibilities

• Provide comprehensive administrative support to commercial and sales leaders, including calendar management, meeting coordination, and follow‑up activities. 

• Coordinate internal and external meetings, conference calls, and events, prioritizing deadlines and ensuring timely preparation of materials. 

• Manage travel arrangements, expense tracking, and visitor coordination in line with company policies. 

• Prepare, review, and distribute internal and external communications, presentations, and reports using established standards. 

• Support commercial projects and initiatives by tracking actions, gathering information, and assisting with less complex project components. 

• Maintain accurate records, files, and documentation to support efficient commercial operations. 

• Identify opportunities to improve administrative processes and overall organizational efficiency within the Selling, Commercial team. 

• Demonstrate professionalism, discretion, and a customer‑focused mindset in all interactions, applying Johnson & Johnson’s Credo and Leadership Imperatives daily. 

Qualifications

Education 

• Required: bachelor’s degree in business administration or a related field. 

Experience and Skills 

Required: 

• 0–2 years of relevant administrative, executive assistant, or business support experience. 

• Proven ability to manage multiple priorities with accuracy and attention to detail. 

• Strong organizational, planning, and time‑management skills. 

• Clear written and verbal communication skills. 

• Proficiency with standard office productivity tools (email, calendars, word processing, presentations). 

• Ability to handle sensitive information with confidentiality and sound judgment. 

• Collaborative mindset with the ability to work effectively under close supervision. 

Preferred: 

• Experience supporting leaders or teams within a sales, commercial, or customer‑facing organization. 

• Familiarity with coordinating meetings and activities across multiple stakeholders or functions. 

• Experience supporting projects, events, or internal initiatives in a corporate environment. 

• Comfort working in a fast‑paced, matrixed organization. 

• Continuous improvement mindset with interest in streamlining administrative processes. 
• Demonstrates an understanding of AI concepts and frameworks, including awareness of responsible and ethical AI practices, and has experience generating effective prompts to boost efficiency and productivity.
   

Other: 

• Languages: Spanish (fluent); English (Fluent). 

• Travel: Minimal; primarily local and occasional national travel. 

• Certifications: Not required. 

 

 

Required Skills:

 

 

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing