As Executive Assistant, you’ll play a key role in helping the Senior Director, Finance – Allergan Aesthetics, and the wider team work effectively across a dynamic, international business. This is an opportunity to bring your organisation, initiative and judgement to a varied role—coordinating priorities across time zones, supporting leadership activities and helping deliver the meetings, events and projects that bring teams together.

Responsibilities

• Provide confidential administrative support, including preparing and circulating agendas, presentations, organisational charts and other documents.
• Manage complex calendars and meeting invitations, resolving scheduling conflicts and coordinating meetings across multiple time zones. Book meeting rooms as required.
• Coordinate leadership and departmental meetings, including preparing agendas, recording action points and distributing follow-up communications.
• Create and maintain the annual calendar in alignment with international and local country calendars.
• Support the planning and delivery of area events and initiatives, including newsletters, town halls, leadership meetings and team training.
• Coordinate international Finance Directors’ meetings and provide logistics support for country reviews, working with local country teams as needed.
• Plan and manage complex international travel in line with company policies and systems, including flights, accommodation, ground transportation and visa applications. Prepare detailed itineraries and keep calendar information up to date.
• Prepare and submit monthly expense reports.
• Manage general expenses budget, including communications, offsite events and team training. Process related purchase orders and work with Finance and relevant agencies to support accurate tracking.
• Maintain accurate email distribution lists and build effective working relationships across the wider organisation and with external contacts.
• Provide support to other business areas during peak periods or absences.
• Take personal responsibility for working ethically and in compliance with applicable laws, regulations and internal policies, handling interactions with honesty, discretion and integrity.