HR Operations & Employee Lifecycle

• Support the administration of key HR processes including onboarding, offboarding, job changes, and employee record management
• Maintain accurate employee data in the HRIS system, ensuring data integrity and confidentiality
• Prepare and process HR documentation including offer letters, employment changes, and employee communications
• Coordinate onboarding logistics for new hires and ensure a positive onboarding experience

Recruiting Administration

• Support the recruiting process by reviewing and screening resumes against job requirements
• Conduct initial phone screens to assess candidate qualifications and interest
• Coordinate interview scheduling between candidates and hiring teams
• Assist with reference checks and background check coordination
• Maintain candidate data and recruiting activity in the Applicant Tracking System (ATS)
• Partner with hiring managers and HR to ensure a smooth and professional candidate experience
• Assist with drafting job postings and managing postings across recruiting platform

HR Systems & Data Management

• Serve as a primary administrator or key support resource for the HRIS system
• Maintain employee records, reporting structures, and organizational data
• Generate HR reports and analytics to support leadership and HR initiatives
• Support system audits, updates, and improvements to enhance HR processes
• Assist with integrations between HR systems and other business systems

 Immigration Support

• Provide administrative support for employment-based immigration processes, working closely with immigration counsel and employees
• Coordinate documentation and track timelines related to visa applications, renewals, and immigration filings
• Maintain organized and compliant records related to immigration cases
• Assist employees with general questions related to immigration processes and documentation requirements

Benefits, Payroll & Leave Administration

• Assist with benefits administration including employee enrollments, changes, and employee questions
• Partner with payroll to ensure accurate employee data and support payroll-related inquiries
• Maintain documentation related to benefits and compensation programs

Workers’ Compensation & Unemployment Administration

• Coordinate and administer workers’ compensation claims, including reporting incidents, maintaining documentation, and liaising with insurance providers
• Support employees and managers through the workers’ compensation process and track claim status
• Assist with the administration and documentation of unemployment claims, including responding to requests for information and coordinating with relevant agencies
• Maintain accurate records related to claims and ensure compliance with reporting requirements

 Compliance & HR Programs

• Help ensure compliance with federal, state, and local employment laws
• Maintain employee files and documentation in accordance with compliance requirements
• Establish and maintain a streamlined, well-organized HR filing system (both digital and physical) to ensure proper recordkeeping and easy retrieval of HR documentation
• Support HR initiatives such as performance reviews, employee engagement programs, and HR communications

Employee Support

• Serve as a point of contact for employees regarding HR policies, systems, and processes both in the US and globally
• Provide guidance and support on HR procedures and direct employees to appropriate resources
• Help maintain a positive and professional employee experience

Perform other job responsibilities as required.1

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 3–5 years of experience in Human Resources, HR Operations, or HR Administration
• Experience working with HRIS systems (such as ADP, Workday, BambooHR, Rippling, or similar)
• Excellent technical skills including Excel and HR reporting tools
• Strong attention to detail and data accuracy
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• HR certification (PHR, SHRM-CP) is a plus

Additional Information:   
Full-time base salary range of $87,500 – $110,000 plus an annual bonus potential and equity opportunities.  

[1] This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Please note that Antheia doesn't discriminate based on age, race, ethnicity, national origin, religion, gender, sexual orientation, disability, medical history, and other non-merit characteristics.