AbbVie is currently seeking a Recruitment Coordinator to join our dynamic HR team. Reporting to the Talent Acquisition Manager - ANZ, you'll play a pivotal role in supporting the end-to-end recruitment process from managing candidate contact and scheduling interviews, through to coordinating pre-employment checks and onboarding, ensuring a seamless experience for both candidates and hiring managers alike.

You'll be highly organised, detail-oriented, and a confident communicator, maintaining accurate data across our applicant tracking system while providing key administrative support to the Talent Acquisition Manager. AbbVie Australia has been certified as a Great Place to Work® for 12 consecutive years and is proudly dedicated to making a real difference for patients across Australia and beyond.

NOTE: This 3 day per week (Mon - Wed), 1 year Max Term Contract opportunity. 

KEY DUTIES AND RESPONSIBILITIES

• Schedule and coordinate all necessary interview arrangements across multiple time zones between interviewers and candidates, either in-person, or virtually, as agreed with hiring managers and in line with local TA policies
• Maintain accurate candidate records in the applicant tracking system (ATS) through timely updating of candidate status as they progress through the recruitment process
• Serve as the primary point of contact for candidates to manage interviews throughout the recruitment process
• Coordinate, conduct and manage pre-employment activities including supporting the offer management process and initiation of digital onboarding
• Coordinate New Hire Registration and Onboarding prior to Day 1
• Support the Talent Acquisition Manager with sourcing capabilities and conduct reference checks as required
• Monitor local Careers inbox for external enquiries and interview adjustments
• Support employer branding initiatives and recruitment marketing efforts for the affiliate
• Assist with job postings and requisition management
• Generate recruitment metrics and reports, including management of referrals
• Ensure compliance with hiring policies and procedures
• Provide exceptional candidate experience through timely and professional communication
• Ensure best practice in recruitment and selection activities are maintained regarding company policy, Local Employment Legislation, business requirements, among others.
• Report any adverse event within 24 hours as per AbbVie’s policies and procedures.
• Proactively participate in AbbVie’s WHS programs, adhere to policies and promote a safe work environment at all times.
• Adhere to AbbVie’s codes of conduct and compliance processes, including timely training and maintaining ethics and integrity.
• Other ad hoc duties such as administrative duties, as requested.