This role can be located in either Mettawa, IL or Irvine, CA.

The Manager, Material Review and Promotion facilitates the management of Advertising & Promotional materials as they pertain to the U.S. Commercial MRP (Material Review Process).

The Manager, Material Review and Promotion:

• Facilitation of cross-functional team (Medical, Regulatory, Commercial, Legal, Compliance, others) review and approval of:
  • Advertising materials
  • Promotional materials
  • Sales Training materials
  • Promotional Labeling materials
• Leads management of cross functional team members and advertising agencies
• Open communication of material status with cross-functional team members and advertising agencies
• Tactical support and project timeline oversight of materials through MRP
• Lead consultant and trainer on the MRP, supporting to all team members responsible for uploading and approving materials
• Timely review of all promotional, non-promotional materials through U.S. Commercial, Medical reviewers, Regulatory reviewers, and other key stakeholders

Additionally, provides key leadership for:

•  
• Management and development a staff of project managers
• Solutions and contingency plans to facilitate business success
• Holds self and team accountable for results
• Serves as a mentor and coaches others on the MRP
• Proactively provides consulting, expertise and MRP process training to cross-functional team members
• Evaluates and updates processes to adapt to a changing environment and to optimize efficiencies
• Coordinating logistics to ensure timely production, fulfillment and shipment of materials
• Provides Leadership for innovative solutions to project hurdles
• Develops a strong knowledge of customers’ goals and priorities, partners to support those objective

Process Management:

• Leads the review process for promotional and non-promotional materials that are routed through the MRP
• Perform “Final Sign-off” on material submissions uploaded into Veeva
• Validate that the metadata / review tier aligns with the submitted materials
  • Determine if legal/compliance is required
  • Determine if Editorial Quality Check is required
  • If additional reviewers are not aligned with the selected review tier, tag additional reviewers and update review tier as necessary
  • Ensure sources files are uploaded into the Veeva for production vendors
• Validate all back-end approvals prior to routing material to Regulatory Affairs for Office of Prescription Drug Promotion (OPDP) submission
• Oversee release of approved material for distribution
• When material withdrawal is required, inform inventory vendors
• Initiate production of updated package inserts
• Identify promotional material that needs inventory updates and Initiate inventory update process
• Proactively looks for and leads ways to improve agility by streamlining and simplifying internal processes and drives implementation of process changes
• Strong understanding of Agency and Printer process. Offering guidance and leadership to commercial team members and agencies as it relates to printing processes

Cross-functional team meetings:  Project manages a team of 10 to 20 cross-functional team members

• Schedule, manage and facilitate formal concept review requests, schedules live review meetings to resolve and discuss reviewer comments (i.e., Tier 1 reviews, Formal Concept Reviews)
• Creates and communicates weekly review team meeting agendas
• Prioritize and schedule any additional live meeting requests (e.g., exceptions, revise & resubmits) as needed
• Schedule and facilitate weekly live prioritization meetings with business owners
• Review dashboard within Veeva to understand upcoming volume of materials being planned for submission
• Act as a neutral facilitator in project discussions, summarizes team agreements and maintains required documentation of discussion outcomes.
• Leads discussion on projects that didn’t go well to identify learnings and improvement opportunities
• Leads team discussion on metrics; evaluates and provides opportunities for improved agility
• Maintain a positive, energetic, and engaged attitude and approach to work under times of stress
• Demonstrates strong good understanding of the brand(s) supported

Communication

• Attend brand and tactical planning meetings to understand upcoming workload
• Send material status notifications through MRP
• Work closely with Compliance to address identified issues, as needed.
• Notify Fulfillment Center, Business Owner or Interactive Agency of material status
• Develop, maintain, and track process metrics, communicating results to all stakeholders.
• Provide regular updates to relevant stakeholders on the health of the advertising and promotional review and approval process.
• When an existing piece is updated / changed, run report to identify in-market materials that are impacted and need to be updated / expired – alert Business Owners
• Consistently communicates timely and accurate information and project progress to project owners
• Identifies project bottlenecks and brings cross-functional team members together to resolve issues
• Leads the development of solutions and contingency plans to facilitate business success
• Develops best practices/lessons learned and shares with the business to enhance team success
• Proactively leads ongoing communication with project owners / vendors to ensure that project timelines are aligned with business needs and expectations

Key Skills

• Advanced project management skills, highly proficient at balancing competing priorities
• Ability to forecast, prioritize, multitask, and manage multiple jobs in a fast-paced, rapidly changing environment
• Capable of making informed, data-driven decisions under tight deadlines
• Advanced understanding of data analytics, and measurement
• Strong interpersonal skills with the ability to collaborate well with others
• Ability to quickly learn, adapt to, and comply with business needs, policies, and guidelines
• Experienced in risk mitigation, issue resolution, and seeing the big picture
• Demonstrated leadership for identifying, applying, and socializing lessons learned