- Provide day-to-day administrative support to the Head of Commercial, including calendar management, meeting coordination, and travel arrangements.
- Coordinate internal and external meetings, including scheduling, preparing agendas and materials, organizing virtual or in-person logistics, and arranging catering as needed.
- Prepare, edit, and format correspondence, presentations, reports, and other business documents.
- Support expense reporting, purchase order creation, and corporate credit card reconciliation in accordance with company policies and deadlines, partnering with Finance and HR as needed.
- Partner with the Chief of Staff to ensure effective coordination and provide backup support when required.
- Serve as a key point of contact for day-to-day office operations, helping ensure the workplace is organized, welcoming, and operating efficiently.
- Coordinate team meetings, departmental events, and office initiatives, managing logistics, timelines, and budgets to support a positive employee experience.
- Support workplace culture and engagement through social activities, team events, and other initiatives that bring employees together.
- Partner with colleagues across the business to support a collaborative, inclusive, and productive workplace.
- Proactively identify opportunities to improve administrative processes, streamline workflows, and enhance team effectiveness.
- Build strong working relationships across Commercial and other support functions to facilitate communication, coordination, and effective ways of working.
- Exercise sound judgment and discretion when handling confidential information and sensitive business matters.
- Take ownership of administrative and office-related priorities, anticipating needs and addressing issues proactively.
What You'll Bring
- Post-secondary education in business administration, office administration, or a related field, along with 5+ years of relevant experience, or an equivalent combination of education and experience.
- Experience providing administrative support to senior leaders and coordinating office operations, team activities, or workplace initiatives.
- Strong organizational and time-management skills, with the ability to manage competing priorities in a fast-paced, evolving environment.
- Excellent written and verbal communication skills, with strong attention to detail.
- A proactive, solutions-oriented approach, with the initiative to anticipate needs, identify opportunities for improvement, and follow through on commitments.
- Strong interpersonal skills and the ability to build effective working relationships across teams, levels, and external partners.
- Professionalism, sound judgment, and discretion when handling confidential or sensitive information.
- A customer-service mindset and the ability to remain calm, adaptable, and approachable during busy or high-pressure periods.
- Experience coordinating meetings, events, and domestic and international travel across multiple time zones.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Total Rewards
We offer a comprehensive total rewards package, which includes competitive salaries, generous benefits, an outstanding work environment, and excellent opportunities for professional growth. We regularly benchmark our compensation against leading biotechnology companies in our geographies.
The base salary range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position in the location for which the job is posted and does not include bonus, equity, or benefits. Within the range, individual pay is determined by a variety of factors and the salary offered may vary depending on the successful candidate’s location and qualifications (including, but not limited to, job-related knowledge, education, training, skills, and experience).
Our total rewards package that includes:
- Industry leading vacation and paid time off
- Exceptional medical, dental and vision benefits by country
- Zymelife health and wellness benefits
- Matching RRSP / 401K / Pension program
- Employee Share Purchase Program
- Employee Equity Program
- Paid time off to volunteer in your community
This role is not eligible for relocation or immigration support.
All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin or disability.
NOTE TO AGENCIES: Zymeworks values our relationships with our recruiting partners. We only accept resumes from those partners who have been contracted with us. Zymeworks is not responsible for any fees related to resumes that are unsolicited or are received without contract.
