The Project Manager, Marketing Operations Material Review facilitates the management of Advertising & Promotional materials as they pertain to the U.S. Commercial MRP (Material Review Process).

The Project Manager, Marketing Operations Material Review ensures:

• Facilitation of cross-functional team (Medical, Regulatory, Commercial, Legal, Compliance, others) review and approval of:
  • Advertising materials
  • Promotional materials
  • Sales Training materials
  • Promotional Labeling materials
• Management of cross functional team members and advertising agencies
• Open communication of material status with cross-functional team members and advertising agencies
• Tactical support and project timeline oversight of materials through MRP
• Consulting and training support to all team members responsible for uploading and approving materials within the MRP
• Timely review of all promotional, non-promotional materials through U.S. Commercial, Medical reviewers, Regulatory reviewers, and other key stakeholders

Additionally, provides key support for:

• • Solutions and contingency plans to facilitate business success
  • Holds self and team accountable for results
  • Serves as a mentor and coaches others on the MRP
  • Proactively provides consulting; expertise and MRP process training to cross-functional team members
  • Evaluates and updates processes to adapt to a changing environment and to optimize Efficiencies
  • Coordinating logistics to ensure timely production, fulfillment and shipment of materials
• Process Management:
  • Manages the review process for promotional and non-promotional materials that are routed through the MRP
  • Perform “Final Sign-off” on material submissions uploaded into Veeva
  • Validate that the metadata / review tier aligns with the submitted materials
    • Determine if legal/compliance is required
    • Determine if Editorial Quality Check is required
    • If additional reviewers are not aligned with the selected review tier, tag additional reviewers and update review tier as necessary
    • Ensure sources files are uploaded into the Veeva for production vendors
  • Validate all back-end approvals prior to routing material to Regulatory Affairs for Office of Prescription Drug Promotion (OPDP) submission
  • Oversee release of approved material for distribution
  • When material withdrawal is required, inform inventory vendors
  • Initiate production of updated package inserts
  • Identify promotional material that needs inventory updates and Initiate inventory update process

• Cross-functional team meetings:  Project manages a team of 10 to 20 cross-functional team members
  • Schedule, manage and facilitate formal concept review requests, schedules live review meetings to resolve and discuss reviewer comments (i.e., Tier 1 reviews, Formal Concept Reviews)
  • Creates and communicates weekly review team meeting agendas
  • Prioritize and schedule any additional live meeting requests (e.g., exceptions, revise & resubmits) as needed
  • Schedule and facilitate weekly live prioritization meetings with business owners
  • Review dashboard within Veeva to understand upcoming volume of materials being planned for submission
  • Act as a neutral facilitator in project discussions, summarizes team agreements and maintains required documentation of discussion outcomes
  • Maintain a positive, energetic, and engaged attitude and approach to work under times of stress
• Communication
  • Attend brand and tactical planning meetings to understand upcoming workload
  • Send material status notifications through MRP
  • Work closely with Compliance to address identified issues, as needed.
  • Notify Fulfillment Center, Business Owner or Interactive Agency of material status
  • Develop, maintain, and track process metrics, communicating results to all stakeholders.
  • Provide regular updates to relevant stakeholders on the health of the advertising and promotional review and approval process.
  • When an existing piece is updated / changed, run report to identify in-market materials that are impacted and need to be updated / expired – alert Business Owners
  • Consistently communicates timely and accurate information and project progress to project owners
  • Supports the development of solutions and contingency plans to facilitate business success
  • Shares and documents best practices/lessons learned to enhance overall business success
  • Regularly communicates with project owners / vendors to ensure that project timelines are aligned with business needs and expectations
• Key Skills
  • Proficient project management skills, demonstrating the ability to balance competing priorities
  • Ability to forecast, prioritize, multitask, and manage multiple jobs in a fast-paced, rapidly changing environment
  • Capable of making informed, data-driven decisions under tight deadlines
  • Competent in data, analytics, and measurement
  • Strong interpersonal skills with the ability to collaborate well with others
  • Ability to quickly learn, adapt to, and comply with business needs, policies, and guidelines
  • Experienced at identifying, applying, and socializing lessons learned