Responsibilities include administrative and operational support for the department in alignment with current AbbVie office policies and approved tools. This includes managing calendars and correspondence, coordinating meetings and events, supporting Microsoft Teams and other approved collaboration platforms, preparing and maintaining business documents and presentations, coordinating travel through approved AbbVie travel channels, processing and submitting business expenses in Concur Travel & Expense within required timelines, supporting meeting materials and logistics, arranging approved courier or vendor services as needed, and helping ensure department activities follow applicable travel, expense, corporate card, records, confidentiality, and workplace technology guidance. 

Responsibilities: 

• ​​Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed. 
• Monitors and prioritize executives’ emails, highlights actions and routinely authors responses. 
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines. 
• Follows company purchasing and other established procedures. 
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs. 
• Coordinates new employee office setups and onboarding. 
• Professionally interacts with high level executives. 
• Consistently handles confidential or business-sensitive information. 
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. 
• Proactively identifies and resolves scheduling conflicts.