Provide high-quality, proactive, and timely administrative and concierge support to site leadership and shared services functions. This position is responsible for ensuring efficient day-to-day administrative operations, supporting meetings, travel, events, reporting, office coordination, and Concierge/Accounts Payable activities as needed. The role must project a positive image of the organization to internal and external customers and act with a strong sense of urgency, discretion, and service excellence.

MAJOR RESPONSIBILITIES

• Provide administrative support to the local team and visitors.
• Manage the creation, replacement, and withdrawal of office badges.
• Manage visitor control and assign visitor parking spaces.
• Maintain inventory of office and audiovisual supplies for administrative areas.
• Update information required for the corporate and site calendars.
• Coordinate audiovisual resources, supplies, food and beverage, and meeting room setup as needed.
• Manage calendars, schedule meetings, and coordinate related logistics for leadership meetings.
• Prepare meeting minutes and distribute them as appropriate.
• Coordinate domestic and international travel arrangements.
• Coordinate event logistics for site and corporate activities.
• Compile, update, and distribute operational reports as assigned.
• Provide personalized administrative support to the OneHUB Business Services Site Lead and other leadership as required.
• Process requests for checks and purchase orders for assigned management areas.
• Support compliance through appropriate strategies, internal controls, communication, and required training.
• Report to the OneHUB Business Services Finance Manager for Concierge work, including day-to-day accounts payable operations, purchase order administration, invoice processing, payment support, vendor coordination, and reporting activities.
• Assist with corporate card processing, electronic invoicing, vendor master support, and month-end close activities.
• Perform other ad hoc Concierge-related tasks as assigned.